Overstone
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Overstone |
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Overstone Association Membership for Old Overstonians and Staff Members
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Business, Agenda & Minutes
| Agenda for the General Meeting 16th September 2023 |
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Agenda for the Biennial Annual General Meeting of THE OVERSTONE ASSOCIATION Saturday 16 th September 2023 The Overstone Golf Club Billing Lane Overstone NN6 0AS Apologies:, Camilla
Baskcomb, Anthea Coffey, Sue Dawkins, Cherry Gibbs, Lyn Groves, Loretta Harris, Mary Hendry, Jane Hoskin, Joyce
Peel, Bridget Peirson- Davies, Felicity Pugh, Jane Swintek, Viv White, Gillian
Phillips, Caroline Hepworth, Nicky Mines, Beany Everett, Rosie May, Jane Hill,
Amanda Park, Mary Wilson, Josephine Peel, Ann Rachlin,Elaine Ralphs, Netty
Sayers,Rosie May, Minutes
of the BGM 16th September 2021
(Circulated and published on website) Chairman’s
Report Secretary’s
Report Treasurer’s
Report Keystone
Report Archivist
Report Website
Report Election
of the Committee: Chairman
Keystone Editor
Website Manager News of
Overstone House Founder’s
Days Future
Reunions/ 3 day break to |
| Draft Minutes of the General Meeting 18th September 2021. |
|
Minutes of the Biennial General Meeting of THE OVERSTONE ASSOCIATION on 18th Sepember 2021 at The University Women’s Club 1. Apologies Received Maite Burt, Catriona Bracken, Susan Santos, Jane Plumptre, Jenny Verrier, Joanne Cahill-Shaw, Sue Church, Alison Engleby, Mary Shaw, Camilla Baskcomb, Rosie May, Jane Buckingham, Ann Gale, Rosie Cooper, Carol Childs, Di Scott, Kate Walker, Anthea Coffey, Mary Hendry, Norma Kent, Clare Conant, Bridget Peirson-Davies, Viv White, Julia Jelley, Marie Baker, Cherry Gibbs, Sue Bennett welcomed everyone to the meeting and reminded non members present that they were welcome to stay but could not vote. 2. Minutes of the BGM 12 September 2019 The minutes of the 2019 BGM were accepted and signed. Proposed: Sue Sharland Seconded: Sue Jordan 3. Chairman’s Report: Sue Bennett Welcome, after a very strange 18 months, we are so pleased
to see you all. Since we last met we have not been able to be social, so it was
a great treat to meet at I would like to thank all of the Committee for carrying on
meeting by Zoom during this time. Judith Tonry produced a super Keystone and
Sue Jordan kept an eye on the membership contact details. Sanna always watches
our finances, and of course, Sue Sharland has once more co ordinated this Before we move forward in the agenda, I would just like to flag up the proposition I put in my letter to you all concerning the future of the Association. This is, of course, linked to the finding of Committee members. As I said in my letter there have been several times when we felt we would have to wind the Association up, either due to a drop in members or the inability to find a committee. We are grateful for the strong support of members, many who attend all the Events, your attendance shows us how much the Association means to you. It is a matter of whether we plan a natural end to the Association in 2029, 100 years of the school opening and 50 since it closed, or if we stagger on hoping someone will take the helm and keep it going. I shall be 82 in 2029 and shall not want to be in post! We have an opportunity with the proposals in the new constitution to co opt members to see if they would be able to offer skills to the members could shadow a Committee member and gradually take over. We are not seeking a decision about winding up in 2029 today. We are seeking that you agree to the proposals made for the changes of the Constitution. We feel that these changes clarify certain areas to help a new committee move forward, should we find one, or give the present committee a framework in which to continue. While we go through the rest of the formal agenda please give some thought as to what you could bring to the committee. There are nomination forms available today. Under Item 10 News of Overstone House: Nothing new to report after the granting of 16 flats in the main house in July 2019. It may be this is not enough profit to make the rest of the project viable at this stage. Barry Howard was contacted but he has not replied. Website: We have had 15 and a half thousand visits to the site since January. Mainly onto the Members Photos pages. The contiributions have been a bit sparse recently but are picking up again as the world achieves the “new normal”. Thanks to Zsolt and his staff for looking after us so well today. 4. Due to re organisation of the Committee there is no report from the Secretary, Trudy Box has offered to cover this position pro tem 5.Treasurer’s Report: Sanna Daw. 2021 18 September
2021 at the University Women’s Club, Accounts ending 31 December 2020 Please find copies of the accounts on your tables. These are for the year up to the end of December
2020. This year I have included the 2019
which completes the 2 year view. You can see the key items of income and expenditure as
well as the profit for the year, and the closing balance at the bottom is the
amount we have in the bank. Our income mostly came from the membership fees of £1,204
from 101 members, 14% of whom are now paying by annual Standing Order which
makes everything easier for both them and me. We received donations of £128 and
other income is our bank interest. Last year was a Keystone year and we also printed the
address booklet which together cost £564 to print and send out, a substantial
saving on the previous cost of £900 thanks to Judith’s new supplier. We also
saved in 2020 by not paying the usual £250 deposit for this The profit for the year was £592, which is larger than
usual due to the reasons outlined above.
This is added to the retained income brought forward to give over £4,000
to carry forward into the current year. Subs frequency We are trying to encourage as many members as possible to
switch to annual Standing Order or to pay by BACS (bank transfer) and we
advertise this on the renewal forms and in the address book. This makes it
easier for me to keep track of income but I do understand that there are
members who prefer to send a cheque. Subs remain payable 2 years in advance at
£14 or £7 a year on the Standing Order. The rate of subs I have done a forecast for the current year and next
year, which takes into account this Future health of the association The £4k that is in the bank account means that we would
be able to keep the Association going a further 2 years following any decision
to close the Association and stop collecting subs. We would be able to pay for the website for 2
years and also hold one last Accounts proposed by: Trudy Box Accounts seconded by: Roberta Coe 6. Keystone Report: Judith Tonry. All is in hand for the
next edition which will include plans of the Main House. The edition is to be published in 2022. 7. Archivist’s Report : Trudy Box. The archives were
successfully transferred from Julia Jelley. They are being studied and will be
used at various times for Keystone, the Address Booklet and any inquiries about
past events and pupils 8. Proposed Changes to the Constitution; The proposed Constitution was read through. Jane Haworth (1964) proposed a change from “students” to “pupils”. This was accepted unanimously. The acceptance of the Constitution was proposed by: Liz Morgan (1958) and seconded by Maggie Jones ( 1960). It was accepted unanimously. 9. Election of new Committee Members The positions for election at this BGM are the Secretary roles. The following kindly volunteered: Secretary: Trudy Box The rest of the committee are willing to continue in post, which was accepted. 10. News of Overstone House No news has been received,
planning permissions seem to come and go. 11. Founder’s Day: Date and Venue will be announced in the
Chairman’s January letter. The next BGM will be in 2 years 2023. 12. A.O.B. |
| Proposed agenda for the General Meeting of the Overstone Association to be held on 18th September 2021 at The University Women's Club , 2, Audley Square, London W1. |
|
Agenda for the General Meeting of THE OVERSTONE ASSOCIATION 18th September 2021 University Women’s Club
2, Audley Sq Apologies: Marie Baker, Camilla
Baskcomb, Sarah Bellman, Kate Burrows, Anthea Coffey, Sue Dawkins, Beany Everitt, Ann Gale,
Cherry Gibbs, Jane Hoskin, Julia Jelley, Pam Knight, Many Park,
Joyce Peel, Bridget Peisron- Davis, Jane Pottow, Gillian Phillips, Dain
Pinder, Ann Rachlin, Clare Reffin, Carole Scott, Christina Simpson, Jane
Swintek, Viv White, Mary Wilson. Minutes
of the GM 12th September 2019 (Circulated and published on website) Chairman’s
Report Secretary’s
Report Treasurer’s
Report Keystone
Report Archivist
Report Proposed
changes to the Constitution Election
of new Committee News of
Overstone House Founder’s
Days Future
Reunions/ 3 day Break to A.O.B. |
| Draft Minutes of the BGM 2019 |
|
THE OVERSTONE ASSOCIATION on 14 September 2019 at The University Women’s Club 1.
Apologies Received Maite Burt, Primrose Ludlow, Catriona Bracken, Susan Santos,
Jane Plumptre, Jenny Verrier, Joanne Cahill-Shaw, Sue Church, Alison Engleby,
Mary Shaw, Camilla Baskcomb, Rosie May, Jane Buckingham, Ann Gale, Rosie
Cooper, Carol Childs, Di Scott, Kate Walker, Jo Johnson, Dee Morris, Jackie
Phillips, Anthea Coffey, Mary Hendry, Norma Kent, Maggie Witherick, Ann Groves,
Clare Conant 2.
Minutes of the BGM 12
September 2017 Sue welcomed everyone to the
meeting and reminded non members present that they were welcome to stay but
could not vote. The minutes of the 2017 BGM were accepted and signed. Proposed: Sue Sharland Seconded: Sue Jordan 3.
Chairman’s Report: Sue
Bates /Bennett Attendance today is probably the largest since about 2008! Thanks were given to the
Committee, especially to retiring Honorary Secretary Jo Johnson and ex officio Cherry
Gibbs. Also to the greeters Sue Dawkins
and Sue Caple The last two years have been busy
with two Founder’s Days at Upton House and A three day break was instituted 4
years ago in the alternate year to the BGM. Last year we were in in The Overstone Website continues to
be maintained. It is useful as we get contacts from it and members supply photos which are
put on the Members’ Photos pages. The site received 14,000 visits last
year with nearly 3,000 unique visitors, mainly from the Our Committee. As volunteers we do
our best to come up with ideas to help us all keep in touch. We are
indebted to Sue Sharland for organising today’s event, Julia Jelly, our
archivist, for printing the invitations, Sue Caple Jordan for keeping the
membership lists, Judith Tonry for printing up labels and contemplating
Keystone for next year, Jo Johnson who has fielded all the secretarial work; and
Viv White has handed over the Treasurer’s job to Sanna Daw. Sanna has produced projections for
our finances over the next 2 years to keep a check on how we are doing. The Committee have never charged expenses in
the past however, when considering the recruitment of new Committee members and
due to the rising cost of travel, we have decided to offer some payment towards
the cost of travel, at the discretion of the Treasurer and Chairman. To be covered further in the Treasurer’s
Report. We are a friendly and co-operative
Committee who now have a need for two more members, an Honorary Secretary and a
Mailshot Secretary. The Honorary Secretary would need to attend two
meetings per year held at Sue Sharland’s house in Oxfordshire. They need to be able to send emails with the
Agenda before the meeting and the Minutes after. This person would be an Officer of the
Association as set out in the constitution and without them we will have to
close the Association. The Mailshot
Secretary would be responsible for sending out two mailings per year, in
January for Subs and the Chairman’s letter and in April for the Address booklet
and Thanks to Zsolt and his staff for looking after us
so well today. 4.
Secretary’s Report Our
Secretary can’t be here today so there is no Secretary’s Report. We offer
special thanks to Jo as we have benefitted greatly from her ability to redesign
forms. 5
Treasurer’s Report:
Sanna Daw A copy of the accounts for the
year ending 31 December 2018 was circulated.
Sanna went through them and reminded members that Subs are paid 2 years
in advance and will be due again next year. Last year was a Keystone year which cost £900 to print and
send out. We have also included the
deposit for this Last year saw a profit of £263.82
though this is on a cash basis. Next
year the account will be adjusted to show the subs in the year they cover and
the deposit for the Reunion to be in the A request was made to ensure that
Subs are paid on time, in January/February of the year they become due. Payment
by BACS is welcomed as are annual Standing Orders as they make the Treasurer’s
job a great deal easier. As the
bank balance has over £3,300 the Subs are to stay at £7 per year. Expenses. We are aware that
the money we hold is your money and would like to keep expenses to a
minimum. Committee members can claim up to a maximum of £50 per year, at
the discretion of the Treasurer and the Chairman. Our
Overstone book was produced at no expense to the Association. The accounts for year ending 31 December 2018 were accepted
and signed Proposed: Cherry Gibbs Seconded: Trudy Box 6.
Our Overstone and
Archives: Julia Jelly Julia Jelly created the book from
our archives that she holds and from people’s memories. It is not a history,
just a general picture of the life we lived.
Overstone was a musical school; Gustav Holst wrote a motet for us which
is upstairs to view. Julia asked if any Overstone information that individuals
don’t want anymore could be passed to her for the archives. Rebecca Beveridge gave a vote of
thanks to Julia for all her hard work over the years and presented her with a
bottle of Thanks were made to the beekeeper in
return for the kind gifts of honey and fudge that were on the tables. 7.
Election of new
Committee Members The positions for election at this
BGM are the Secretary roles. The following kindly volunteered: Honorary Secretary: Trudy Box Mailshot Secretary: Bridget Peirson-Davis The rest of the committee are willing to continue
in post, which was accepted. 8.
News of Overstone
House Planning permission for the
development may have gone through but this is not certain. There may be
an issue with the order of the building work as the developer wants to build
the new housing first rather than restoring the house, in order to pay for the
restoration. 9.
Founder’s Day 10.
Future Reunions 3 day break in The next BGM will be in 2 years. 11.
A.O.B. Sue Sharland gave a vote of thanks
to Sue Bates for all her hard work as Chairman. The meeting
closed at 3:15 |
|
Agenda for the Biennial Annual General Meeting of THE OVERSTONE ASSOCIATION 14h September 2019 University Women’s Club Audley Sq Apologies: Marie Burt ,
Primrose Ludlow Catriona Bracken, Susan Santos, Jane Plumptre, Jenny Verrier,
Jo Cahill, Sally Cahill, Sue Church, Alison Engleby, Mary Shaw, Camilla
Baskcomb,Candida Baskcomb, Rosie May, Jane Buckingham, Rosie Cooper, Ann Gale,
Carol Childs, Di Scott, Kate Walker, Jo Johnson, Dee Morris, Jackie Phillips,
Anthea Coffey, Mary Hendry, Norma Kent, Maggie Witherick. Minutes
of the BGM 12th September 2017 Chairman’s
Report Secretary’s
Report Treasurer’s
Report Election
of new Committee Minutes
secretary for 2 meetings per year. Agenda and minutes via email to committee. Mailshot
assistant for 2 mailings per year January for Subs, and April for info on
Reunions and Address booklet. News
of Overstone House Founder’s
Days Future
Reunions/ 3 day Break to |
| The approved minutes from the Bi Annual General Meeting 2017 are as follows: |
|
MINUTES OF THE OVERSTONE ASSOCIATION BGM 14:00 on 2nd September 2017 at the University
Women’s Club, 1. Apologies Received & Minutes of the BGM dated 12th
September 2015 Apologies were received from Norma Kent, Charlotte Mackay,
Helen Lattaway, Josephine Peel ,Lorrie Graham, Ann Groves, Jane Kimberley. Minutes of the 2015 meeting were proposed by Sue Bennett and
Seconded by Sue Sharland. 2. Chairman’s Report from Cherry Gibbs The Founder’s Day at Stowe was well supported and we were
lucky with a sunny day (pictures on Facebook). A couple of new faces attended ,
including Sue Laverick who some had not seen since 1965! Upton House in Banbury was proposed for 2018 and met with
agreement from the members so the date was set for Monday, 25th
June. More information will be sent in
the Chairman’s letter later on. The Cherry felt that she could no longer continue in her office
as Chairman due to health reasons, so very sadly informed the meeting that she
would be handing in her resignation. 3. Treasurer’s Report from Viv White Viv circulated a copy of the Accounts for the year ending 31st
December 2016 (copy attached in Appendix 1).
The cessation of Life Membership was also raised and Viv explained to
the Meeting that ‘Life’ membership would have been taken out the year a girl left
for (by today’s standards) a very small fee. It was felt that it was now time
for all of those life members to start contributing otherwise ordinary members
are bearing their costs. In future Life members would be kept on the data base
and sent blanket email notifications when appropriate, but will not receive
Keystone or the address booklet as that is what costs the money. After note: extract
from Sue Vaughan’s Chairman’s Report on 8th May 1999 “A reminder to
those here today for the first time, the Life membership that might have
applied when you left Overstone is no longer applicable and to stay in touch
with us, which essentially means receiving a Newsletter each year, you must
become a member and pay subs.” For whatever reason this proposal was never seen through, it
will come into force now. Viv asked that subscriptions were paid by BACS if possible
as this reduced the amount of administration work she had to do. The Accounts were proposed by Sue
Bennett and Seconded by Jo Johnson. 4. Secretary’s Report from Jo Johnson The Committee decided to return to mailing out subscription
renewals. This year’s request had been
emailed but for one reason or another some members had not received or read it
resulting in reminders having to be sent out with a follow-up telephone
call. It’s essential that we keep our
current members list up to date so the decision was taken to revert to the
postal system. At the start of the 5. Keystone 2018 from Sue Jordan Sue had nothing to report other than to confirm requests for
news would be going out with the January 2018 subscription renewal letters and
asked the meeting to send in their news and chivvy up other members to do the
same. 6. Website Update from Sue Bennett Sue updated the Meeting on the
number of ‘hits’ the website was achieving. In 2016 we had 8,654 unique
visitors and as far as August 2017 12,711 visitors. The web site name costs us
£35.97 per annum and Sue does all the updating on free programmes. 7. Election/Re-election of Officers Cherry Gibbs handed in her resignation as Chairman. Jo Johnson held the chair while a new Chairman
was elected. Sue Bennett was nominated by Julia Jelley and seconded by
Sanna Daw. The Committee thanked Cherry for her
support and hard work over the last two year. Sanna Daw was nominated as a Committee Member by Jo Johnson and
seconded by Roberta Coe. The committee was listed as: Sue Bennett, Jo Johnson, Viv White, Sue Sharland, Sue Dawkins, Sanna Daw and Cherry
Gibbs; with Sue Jordan and Julia Jelley as ex officio members. Sue Sharland was particularly thanked for her work on the The new Chairman stressed that the Association could only
continue if a supply of willing computer literate members would come forward to
join 8. Future Reunions 9. Main House Update from Jo Johnson Barry
Howard had held a public exhibition in March of his proposals at the Overstone
Park Golf Club to which Jo and a few other old girls had attended. There was a
lot of local opposition present and this initial application was subsequently rejected. He’s hopeful that his new proposals will meet
with approval. He recently received a
£250 thousand pound enabling grant from the Daventry District Council, half of
what he was hoping for.
10. Our
Overstone:Julia Jelley introduced the idea that we would self publish a book
called “Our
Overstone”. Members will be asked for their photos,memories, anecdotes and
stories that could be selected by editors.
A letter will accompany the address booklet and chairman’s letter so members can give their response The book will be published “online”
to enable members to order a hard/soft back copy directly. 11. Any Other Business The question of what to do with old school records was
raised. The Committee still had a few
old record cards dating from the seventies.
A lot had already been reunited with their owners but it was felt that a
decision should be taken with the remainder.
Sue Bennett would put a final plea on the website and Facebook for old girls to claim theirs and a deadline
of February 2019 be set, thereafter they would be destroyed. The meeting closed at 15:20 From the floor Margaret Bates ( Mrs
Jones) re iterated the membership’s thanks to Cherry Gibbs for her work as
Chairman over the past two years. |
| Balance Sheet and accounts 31/12/2016 |
|
Income: Balance from 2015 £3,783.96 Membership Fees 2016 98.00 Donations Other Income 1.38 TOTAL 3,883.34 |
| Expenditure:
Address Booklet 2015
155.00 Address Booklet 2016 100.00 Keystone 2016 799.00 Website 40.00 Reunion Deposit 250.00 Postage and ink 142.08 Gratuity 20.00 TOTAL 1506.68 |
| Bank Account: |
|
Balance in Bank
£2,376.66 Cash in Hand nil TOTAL £2,376.66 |
| Agenda for Bi Annual General Meeting 14.00 Saturday 2nd September at The University Women's Club. |
| 1. Apologies and minutes of the BGM dated 12th September 2015 2. Chairman's Report 3.Treasurer's Report 4. Secretary's Report 5.Keystone 6.Website 8. Archives |
| 5. Election of Chairman and Officers |
| 6 Main House Update 7.Future Reunions 8.Book of Memories 9.School Records |
| Overstone Association |
| Notice
is given of the Bi Annual General Meeting to be held at the University
Women's Club, London W4K 1DB on 2nd September 2017 at 2pm after a
lunch to which all members are invited. ( see Events page) Agenda will be posted nearer the time . |
| Draft minutes from the Biannual Meeting 2015 at the University Women's Club |
|
1. Apologies from: Maite Burt ( Baldet), Joyce Peel, Louise Geary ( Chowne), Sanna Daw, Primrose Ludlow ( Palmer), Catriona Bracken( MacLeod), Susan Santos( Duffy), Elaine Ralphs, Jane Hill ( Smalley), Lorraine Lumley( Chown), Jane Swintek( Kimberley), Sue Egerton Thomas( Barker), Sue King ( Mc Gibbon),Sue Dawkins( Brown), Pat Richwald( Newton), Jayne Edmunds, Marie Baker ( Hodson), Lisa Netherton,, Jane Plumptre, Jean Pinkney, Clare Conant and Norma Stone 2. Acceptance of the Minutes from BGM 21st September 2013. Proposed by Sue Sharland and seconded by Margaret Jones. 3. Chairman’s Report. Roberta Coe welcomed the members and gave a brief resume of the two Founder’s Days 2014 Waddesdon and 2015 Mottisfont. The Mottisfont meeting was particularly well attended by 22 members. Roberta reported that we have 127 paid up members, we had
139 two years ago. At the end of December 2016 there are 96 members due to
renew their subscriptions. The reminders go out in January 2017 and so we shall
see what the numbers are at this time as to how the Association will move
forward. We are a naturally diminishing group, and that is why it is so
cheering that so many leavers from the 1970s have attended this Sue Caple Roberta explained it was the end of her four years as Chairman and thanked all the committee for their work and support, especially Sue Bates as secretary. Roberta wished in incoming Chairman good luck. 4. Secretary’s Report: Sue Bates reported on the membership numbers stating that it is sometimes very hard to ascertain if our oldest members are still with us, we ask for non delivered mail to be returned, and we do try telephoning but often we get an answerphone or no reply at all. We do get a lot of information via the website. Children of old girls going through their parents effects come across copies of Keystone and then Google the school. Following on from website links, a lot of correspondence is with families of deceased old girls, and that then gives rise to work from the archives. The archives are in the capable hands of Julia Jelley. This year she has made a real breakthough in the organisation of the material. Lorrie Lumley, nee Chown, and a past chairman, spent 3 days going through all the material and filing it all in order in various box files. This has made an enormous difference to finding “old girls”. Some of the archive had been brought here today and we hoped the membership has enjoyed looking through the year groups. Sue formally thanked Julia and Lorrie. Another part of her correspondence has been to send off joining forms to potential new members. The secretary gets enquiries from the website, but also from a Facebook page run by Bridget Peirson Davies who left in the late 1970s, and at this meeting we have the biggest collection of non members because of the word of mouth through social media. A greater part of the secretary’s correspondence is noting an event, an anniversary, a house moving, sadly quite often, death. The secretary writes on behalf of the Association and in tandem with the chairman and Treasurer the Association usually gives a donation to the deceased girl’s chosen charity. The address booklet is updated each year, the names and addresses are only for membership use and to ensure members privacy we do ask that information is not passed on. Email addresses are used more often to remind members of events, or if something important needs to be shared, the contact is kept to a minimum so as not to clog mail boxes. There are 109 members on email. From this year, Keystone is being edited by Sue Caple Following our meeting last year and the concern for the Main House, The secretary wrote to Daventry Council, the local MP, the Overstone Parish Council and the vicar of St Nicholas Church. She did not receive a reply or acknowledgement from any of them. She has monitored the Daventry Co Co website and it seems that they voted 1m towards buying the house last year. The Conservation Officer remains difficult to contact, but Kerry Baker, who spoke to us last Reunion, says that the Church prevaricated all year and it now looks as though there will be a compulsory purchase order put in place. Meanwhile, vandals returned and have now fired the dining room and the wing that was firstly staff and school san rooms and then Sixth Form Study bedrooms. The secretary was contacted by the Great Nephew of Henrietta
Franklin after searching out her true birth date for Founder’s Day FEBRUARY! He
has offered to put us in touch with her great grand daughter in Sue is in post here for another year, would be delighted for anyone to volunteer to take on the job and spend the year learning the ropes and getting the computer work up to date. She is happy to continue with the website, unless someone else is a whizz at websites, but it’s the updating of the lists and keeping an eye out for obituaries that tend to take up most of her time. There are only 2 committee meetings a year, so it’s only 2 agendas and 2 lots of minutes, all done by email. It is a “people post” so the secretary elect does need to like meeting and greeting and being cheerful at all times! Jo Johnson ( 5. Treasurer’s Report: Sue Sharland circulated a copy of the Accounts for the year ending 31st December 2014 The balance stands at £4,020.88 Sue could you email me a copy of the accounts? I have tried scanning in
but I can’t get a good copy. Sue Bates held the
chair while new committee members and chairman were elected. Nominations for Sue Dawkins ( Brown) proposed by Lorraine Lumley, seconded by Sue Bates Cherry Gibbs ( Drummond) proposed by Marie Baker and seconded by Julia Jelley Both were duly elected and Cherry Gibbs agreed to serve as Chairman. Cherry Gibbs took over the meeting as Chairman after we had thanked Roberta for all her hard work. 6. There was little to add to the secretary’s news of the house. One member did think the house would be sold, but there was no concrete news. 7. Suggestions for Founder’s Days Outings were as follows: Sandringham, Hughenden House, Buckinghamshire Wisley Royal Horticultural Gardens. 7. It was felt from the body of members attending that the University Women’s Club was an excellent venue for the formal Reunions. 8 A.O.B. Anna Gordon outlined an idea for visiting The meeting closed at 2.45 pm. |
|
APPROVED MINUTES FROM THE MEETING AT SEDGEBROOK HALL 21st September 2013 |
|
These minutes were presented and approved, proposed by Sue Sharland (nee Ennis) and seconded by Maggie Jones (nee Bates) |
|
|
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OVERSTONE
ASSOCIATION Minutes of the General
Meeting 21st September 2013-held at Sedgebrook Hall, Chapel
Brampton. 1.
Roberta Coe welcomed the members and read through the apologies.( see
Agenda) 2. The
minutes of the last General Meeting were approved (proposed Margaret Jones
and Norma Kent) 3.
Roberta Coe gave a report of the years’ activities ( 2012/13), Keystone
and Founder’s Days, Sue Bates
reported on membership (139) and success of website (2531 visits since
starting). Both she and Julia Jelley ( Archivist) have been busy fielding
enquiries. Viv White is taking over managing the website.
4. Liz
Morgan reported on the finances for 2012. She pointed out 2013/14 would be a
bumper year for subscriptions as the collection of subs had been
streamlined into years 2013 and 2016. She noted that the 5. The
proposed change to the constitution was agreed ( proposed Julia Jelley, seconded
Cherry Gibbs). 6.
Changes to the committee were announced. Marie Baker and Liz Morgan were
thanked for their service and both given a gift from the Association. Sue
Sharland will rejoin as treasurer. 7.
Ideas for Founder’s Day . Members were asked to submit ideas for stately
homes, landscaped gardens that would provide a venue for our informal
gatherings. National Trust properties were favoured as they usually had
good cafes and members could use their passes! So far suggestions are:
Waddeston Manor, Aylesbury, The
next Reunion lunch will be in 8.
Guest Speaker: Roberta welcomed Kerry Baker and Karen Steele from the
Overstone House Action Group. Kerry explained that she had simply fallen
in love with the house and felt compelled to try and save it. The first
step was to get an Options Appraisal (costing £20,000) which would report
on the viability of a restoration project, or at least a “make safe”
state. With this it might be possible to access various grants from The
Architectural Heritage Fund. English Heritage were not really interested
and she has been trying various other groups.
She
and Karen have had meetings with the New Testament people and she has had
considerable difficulty pinning them down to agreements. Fund –raising
events have been discussed but Health and Safety Issues abound. It seems
that the Church still own the 30 acres around the main house and let it
for farming. The tenants in the main house, which was a sticking point for
selling, are now moving out. The
Group is approaching the Lottery Fund in the hopes of getting scaffolding
to shore up the worst of the deterioration around Honesty Dorm and the
Senior Common Room. Local residents are very supportive, but haven’t
actually become involved. Various strategies were discussed. It was suggested that
pressure be put on the owners through Daventry Council ( Rachel Booth ,
the Conservation Officer, is in touch with OHAG) and English Heritage. It
was further suggested that members might write to the MP Brian Binley
expressing concern that the building is being let to deteriorate.
Letters may also go to: The Chronicle and Echo, Northampton
Life, Northampton Post and Overstone Parish Council and the Vivat
Trust. It was
agreed that the committee would look into contacting the membership with
bullet points that might be incorporated in a letter to all or any of the
above. The Committee would supply names and addresses in the hope that the
membership would write individually to express concern. It is essential
the Grade 2 listed status be kept. The
letter will be forthcoming. Roberta thanked Kerry and Karen, and they were applauded
warmly for their efforts. The
meeting closed at 3.15pm. |
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NOTICE IS GIVEN: Notice is hereby given of the Bi Annual General Meeting to be held on 12th September 2015 at 2pm, following lunch, at the University Women's Club, 2, Audley Square London W1K 1DB. The agenda for this meeting and the minutes of the previous BGM , held at Sedgebrook Hotel Chapel Brampton Northamptonshire follow.
Agenda for the Bi Annual General Meeting Of THE OVERSTONE ASSOCIATION 12th September 2015 University Women’s Club Audley Sq Apologies: Marie Burt ( Baldet), Joyce Peel, Louise Geary ( Chowne), Sanna Daw, Primrose Ludlow ( Palmer), Catriona Bracken( MacLeod), Susan Santos( Duffy), Elaine Ralphs, Jane Hill ( Smalley), Lorraine Lumley( Chown), Jane Swintek( Kimberley), Sue Egerton Thomas( Barker), Sue King ( Mc Gibbon),Sue Dawkins( Brown), Pat Richwald( Newton), Jayne Edmunds, Marie Baker ( Hodson), Lisa Netherton,, Jane Plumptre,Clare Conant (Madden), Rosemary Bentley Minutes of the BGM 21st September 2013 Chairman’s Report Secretary’s Report Treasurer’s Report Election of new Committee Nominations already received: Cherry Gibbs ( Chairman) Sue Dawkins ( Brown)
News of Overstone House Founder’s Days Future Reunions A.O.B.
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OVERSTONE
ASSOCIATION Draft Minutes of the General Meeting 21st
September 2013-held at Sedgebrook Hall, Chapel
Brampton. 1.
Roberta Coe welcomed the members and read through the apologies.( see
Agenda) 2. The
minutes of the last General Meeting were approved (proposed Margaret Jones
and Norma Kent) 3.
Roberta Coe gave a report of the years’ activities ( 2012/13), Keystone
and Founder’s Days, Sue Bates
reported on membership (139) and success of website (2531 visits since
starting). Both she and Julia Jelley ( Archivist) have been busy fielding
enquiries. Viv White is taking over managing the website.
4. Liz
Morgan reported on the finances for 2012. She pointed out 2013/14 would be a
bumper year for subscriptions as the collection of subs had been
streamlined into years 2013 and 2016. She noted that the 5. The
proposed change to the constitution was agreed ( proposed Julia Jelley, seconded
Cherry Gibbs). 6.
Changes to the committee were announced. Marie Baker and Liz Morgan were
thanked for their service and both given a gift from the Association. Sue
Sharland will rejoin as treasurer. 7. Ideas for
Founder’s Day . Members were asked to submit ideas for stately homes,
landscaped gardens that would provide a venue for our informal gatherings.
National Trust properties were favoured as they usually had good cafes and
members could use their passes! So far suggestions are: Waddeston Manor,
Aylesbury, The
next Reunion lunch will be in 8.
Guest Speaker: Roberta welcomed Kerry Baker and Karen Steele from the
Overstone House Action Group. Kerry explained that she had simply fallen
in love with the house and felt compelled to try and save it. The first
step was to get an Options Appraisal (costing £20,000) which would report
on the viability of a restoration project, or at least a “make safe”
state. With this it might be possible to access various grants from The
Architectural Heritage Fund. English Heritage were not really interested
and she has been trying various other groups.
She
and Karen have had meetings with the New Testament people and she has had
considerable difficulty pinning them down to agreements. Fund –raising
events have been discussed but Health and Safety Issues abound. It seems
that the Church still own the 30 acres around the main house and let it
for farming. The tenants in the main house, which was a sticking point for
selling, are now moving out. The
Group is approaching the Lottery Fund in the hopes of getting scaffolding
to shore up the worst of the deterioration around Honesty Dorm and the
Senior Common Room. Local residents are very supportive, but haven’t
actually become involved. Various strategies were discussed. It was suggested that
pressure be put on the owners through Daventry Council ( Rachel Booth ,
the Conservation Officer, is in touch with OHAG) and English Heritage. It
was further suggested that members might write to the MP Brian Binley
expressing concern that the building is being let to deteriorate.
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