Overstone School

Northampton 1929-1979

Overstone Association Membership for Old Overstonians and Staff Members

 

Business, Agenda & Minutes

 

The draft minutes from the Bi Annual General Meeting 2017 are as follows:

 

(Draft) MINUTES OF THE OVERSTONE ASSOCIATION BGM

14:00 on 2nd September 2017 at the University Women’s Club, London

 

 

1.      Apologies Received & Minutes of the BGM dated 12th September 2015

 

Apologies were received from Norma Kent, Charlotte Mackay, Helen Lattaway,

Josephine Peel ,Lorrie Graham, Ann Groves, Jane Kimberley.

 

Minutes of the 2015 meeting were proposed by Sue Bennett and Seconded by Sue Sharland.

 

2.      Chairman’s Report from Cherry Gibbs

 

The Founder’s Day at Stowe was well supported and we were lucky with a sunny day (pictures on Facebook). A couple of new faces attended , including Sue Laverick who some had not seen since 1965!

Upton House in Banbury was proposed for 2018 and met with agreement from the members so the date was set for Monday, 25th June.  More information will be sent in the Chairman’s letter later on.

The Edinburgh trip was also a success, 13 members and non members joined in over the three days.

Cherry felt that she could no longer continue in her office as Chairman due to health reasons, so very sadly informed the meeting that she would be handing in her resignation.

 

3.      Treasurer’s Report from Viv White

 

Viv circulated a copy of the Accounts for the year ending 31st December 2016 (copy attached in Appendix 1).  The cessation of Life Membership was also raised and Viv explained to the Meeting that ‘Life’ membership would have been taken out the year a girl left for (by today’s standards) a very small fee. It was felt that it was now time for all of those life members to start contributing otherwise ordinary members are bearing their costs. In future Life members would be kept on the data base and sent blanket email notifications when appropriate, but will not receive Keystone or the address booklet as that is what costs the money.

 

After note: extract from Sue Vaughan’s Chairman’s Report on 8th May 1999 “A reminder to those here today for the first time, the Life membership that might have applied when you left Overstone is no longer applicable and to stay in touch with us, which essentially means receiving a Newsletter each year, you must become a member and pay subs.”

 

For whatever reason this proposal was never seen through, it will come into force now.

 

Viv asked that subscriptions were paid by BACS if possible as this reduced the amount of administration work she had to do.

 

The Accounts were proposed by Sue Bennett and Seconded by Jo Johnson.

 

4.      Secretary’s Report from Jo Johnson

 

The Committee decided to return to mailing out subscription renewals.  This year’s request had been emailed but for one reason or another some members had not received or read it resulting in reminders having to be sent out with a follow-up telephone call.  It’s essential that we keep our current members list up to date so the decision was taken to revert to the postal system.  At the start of the Reunion we had 112 Members and by the end three more had joined brining us up to 115 current members.

 

 

5.      Keystone 2018 from Sue Jordan

 

Sue had nothing to report other than to confirm requests for news would be going out with the January 2018 subscription renewal letters and asked the meeting to send in their news and chivvy up other members to do the same.

 

6.      Website Update from Sue Bennett

 

Sue updated the Meeting on the number of ‘hits’ the website was achieving. In 2016 we had 8,654 unique visitors and as far as August 2017 12,711 visitors. The web site name costs us 35.97 per annum and Sue does all the updating on free programmes.

 

7.      Election/Re-election of Officers

 

Cherry Gibbs handed in her resignation as Chairman. Jo Johnson held the chair while a new Chairman was elected. Sue Bennett was nominated by Julia Jelley and seconded by Sanna Daw.

 

The Committee thanked Cherry for her support and hard work over the last two year.

 

Sanna Daw was nominated as a Committee Member by Jo Johnson and seconded by Roberta Coe. The committee was listed as: Sue Bennett, Jo Johnson,

Viv White, Sue Sharland, Sue Dawkins, Sanna Daw and Cherry Gibbs; with Sue Jordan and Julia Jelley as ex officio members.

Sue Sharland was particularly thanked for her work on the Reunion. The next Reunion is 2019 which will be 90 years since the school opened and 40 years since it closed. The committee will be looking into a special celebration.

The new Chairman stressed that the Association could only continue if a supply of willing computer literate members would come forward to join

 

8.      Future Reunions

 

York was suggested as a 3 day trip in 2018. This was left with the Committee who would investigate and update the membership.

 

9.      Main House Update from Jo Johnson

 

Barry Howard had held a public exhibition in March of his proposals at the Overstone Park Golf Club to which Jo and a few other old girls had attended. There was a lot of local opposition present and this initial application was subsequently rejected.  He’s hopeful that his new proposals will meet with approval.  He recently received a 250 thousand pound enabling grant from the Daventry District Council, half of what he was hoping for. 

 

      10. Our Overstone:Julia Jelley introduced the idea that we would self publish a book called

            “Our Overstone”. Members will be asked for their photos,memories, anecdotes and stories       

            that could be selected by editors. A letter will accompany the address booklet and

            chairman’s  letter so members can give their response

            The book will be published “online” to enable members to order a hard/soft back copy   

             directly.

 

11. Any Other Business

 

The question of what to do with old school records was raised.  The Committee still had a few old record cards dating from the seventies.  A lot had already been reunited with their owners but it was felt that a decision should be taken with the remainder.  Sue Bennett would put a final plea on the website and Facebook  for old girls to claim theirs and a deadline of February 2019 be set, thereafter they would be destroyed.

 

The meeting closed at 15:20

            From the floor Margaret Bates ( Mrs Jones) re iterated the membership’s thanks to Cherry Gibbs for her work as Chairman over the past two years.

Agenda for Bi Annual General Meeting
14.00 Saturday 2nd September
at
The University Women's Club.
1. Apologies and minutes of the BGM dated 12th September 2015
2. Chairman's Report
3.Treasurer's Report
4. Secretary's Report
5.Keystone
6.Website
8. Archives
5. Election of Chairman and Officers
6 Main House Update
7.Future Reunions
8.Book of Memories
9.School Records
Overstone Association
Notice is given of the Bi Annual General Meeting to be held at the University Women's Club, London W4K 1DB  on 2nd September 2017 at 2pm after a lunch to which all members are invited. ( see Events page)

Agenda will be posted nearer the time .
Draft minutes from the Biannual Meeting 2015 at the University Women's Club

 

1. Apologies from: Maite Burt ( Baldet), Joyce Peel, Louise Geary ( Chowne), Sanna Daw, Primrose Ludlow ( Palmer), Catriona Bracken( MacLeod), Susan Santos( Duffy), Elaine Ralphs, Jane Hill ( Smalley), Lorraine Lumley( Chown), Jane Swintek( Kimberley), Sue Egerton Thomas( Barker), Sue King ( Mc Gibbon),Sue Dawkins( Brown), Pat Richwald( Newton), Jayne Edmunds, Marie Baker ( Hodson), Lisa Netherton,, Jane Plumptre, Jean Pinkney, Clare Conant and Norma Stone

 

2. Acceptance of the Minutes from BGM 21st September 2013. Proposed by Sue Sharland and seconded by Margaret Jones.

 

3. Chairman’s Report. Roberta Coe welcomed the members and gave a brief resume of the two Founder’s Days 2014 Waddesdon and 2015 Mottisfont. The Mottisfont meeting was particularly well attended by 22 members.

 

Roberta reported that we have 127 paid up members, we had 139 two years ago. At the end of December 2016 there are 96 members due to renew their subscriptions. The reminders go out in January 2017 and so we shall see what the numbers are at this time as to how the Association will move forward. We are a naturally diminishing group, and that is why it is so cheering that so many leavers from the 1970s have attended this Reunion.

 

Sue Caple Jordan has volunteered to take on Keystone editorial for 2016

 

Roberta explained it was the end of her four years as Chairman and thanked all the committee for their work and support, especially Sue Bates as secretary. Roberta wished in incoming Chairman good luck.

 

4. Secretary’s Report:

 

Sue Bates reported on the membership numbers stating that it is sometimes very hard to ascertain if our oldest members are still with us, we ask for non delivered mail to be returned, and we do try telephoning but often we get an answerphone or no reply at all. We do get a lot of information via the website. Children of old girls going through their parents effects come across copies of Keystone and then Google the school.

 

Following on from website links, a lot of correspondence is with families of deceased old girls, and that then gives rise to work from the archives. The archives are in the capable hands of Julia Jelley. This year she has made a real breakthough in the organisation of the material. Lorrie Lumley, nee Chown, and a past chairman, spent 3 days going through all the material and filing it all in order in various box files. This has made an enormous difference to finding “old girls”. Some of the archive had been brought here today and we hoped the membership has enjoyed looking through the year groups. Sue formally thanked Julia and Lorrie.

 

Another part of her correspondence has been to send off joining forms to potential new members. The secretary gets enquiries from the website, but also from a Facebook page run by Bridget Peirson Davies who left in the late 1970s, and at this meeting we have the biggest collection of non members because of the word of mouth through social media.

A greater part of the secretary’s correspondence is noting an event, an anniversary, a house moving, sadly quite often, death. The secretary writes on behalf of the Association and in tandem with the chairman and Treasurer the Association usually gives a donation to the deceased girl’s chosen charity.

 

The address booklet is updated each year, the names and addresses are only for membership use and to ensure members privacy we do ask that information is not passed on.  Email addresses are used more often to remind members of events, or if something important needs to be shared, the contact is kept to a minimum so as not to clog mail boxes. There are 109 members on email.

 

From this year, Keystone is being edited by Sue Caple Jordan. The request for news and any interesting articles goes out in January please do return your submissions as soon as you can. Most of us now submit as an attachment online to info@overtsoneschool.co.uk and Viv White collates these before sending them on to the Editor.

 

Following our meeting last year and the concern for the Main House, The secretary wrote to Daventry Council, the local MP, the Overstone Parish Council and the vicar of St Nicholas Church. She did not receive a reply or acknowledgement from any of them. She has monitored the Daventry Co Co website and it seems that they voted 1m towards buying the house last year. The Conservation Officer remains difficult to contact, but Kerry Baker, who spoke to us last Reunion, says that the Church prevaricated all year and it now looks as though there will be a compulsory purchase order put in place. Meanwhile, vandals returned and have now fired the dining room and the wing that was firstly staff and school san rooms and then Sixth Form Study bedrooms.

 

The secretary was contacted by the Great Nephew of Henrietta Franklin after searching out her true birth date for Founder’s Day FEBRUARY! He has offered to put us in touch with her great grand daughter in USA

 

Sue is in post here for another year, would be delighted for anyone to volunteer to take on the job and spend the year learning the ropes and getting the computer work up to date. She is happy to continue with the website, unless someone else is a whizz at websites, but it’s the updating of the lists and keeping an eye out for obituaries that tend to take up most of her time. There are only 2 committee meetings a year, so it’s only 2 agendas and 2 lots of minutes, all done by email. It is a “people post” so the secretary elect does need to like meeting and greeting and being cheerful at all times!

 

Jo Johnson ( Northfield) volunteered to take on this role.

 

5. Treasurer’s Report:

 

Sue Sharland circulated a copy of the Accounts for the year ending 31st December 2014

 

The balance stands at 4,020.88 Sue could you email me a copy of the accounts? I have tried scanning in but I can’t get a good copy.

 

Sue Bates held the chair while new committee members and chairman were elected.

 

Nominations for Sue Dawkins ( Brown) proposed by Lorraine Lumley, seconded by Sue Bates

Cherry Gibbs ( Drummond) proposed by Marie Baker and seconded by Julia Jelley

 

Both were duly elected and Cherry Gibbs agreed to serve as Chairman.

 

Cherry Gibbs took over the meeting as Chairman after we had thanked Roberta for all her hard work.

 

6. There was little to add to the secretary’s news of the house. One member did think the house would be sold, but there was no concrete news.

 

7. Suggestions for Founder’s Days Outings were as follows:

 

Charlcote Park, Warwickshire

Sandringham, Norfolk

Nuffield Place, Oxfordshire

Hughenden House, Buckinghamshire

Wisley Royal Horticultural Gardens. Surrey

 

7. It was felt from the body of members attending that the University Women’s Club was an excellent venue for the formal Reunions.

 

8 A.O.B. Anna Gordon outlined an idea for visiting Edinburgh, possibly in July before the Festival crowds. She described visits that could be made to the Castle, Britannia, a variety of Art Galleries, the Botanic Gardens and many eateries. The membership warmly welcomed the idea and the Committee will discuss this and liaise with Anna.

 

The meeting closed at 2.45 pm.

APPROVED MINUTES FROM THE MEETING AT SEDGEBROOK HALL 21st September 2013

These minutes were presented and approved, proposed by Sue Sharland (nee Ennis) and seconded by Maggie Jones (nee Bates)

 

OVERSTONE ASSOCIATION

 

Minutes of the  General Meeting 21st September 2013-held at Sedgebrook Hall, Chapel Brampton.

 

 

1. Roberta Coe welcomed the members and read through the apologies.( see Agenda)

 

2. The minutes of the last General Meeting were approved (proposed Margaret Jones and Norma Kent)

 

3. Roberta Coe gave a report of the years’ activities ( 2012/13), Keystone and Founder’s Days,  Sue Bates reported on membership (139) and success of website (2531 visits since starting). Both she and Julia Jelley ( Archivist) have been busy fielding enquiries. Viv White is taking over managing the website.

 

4. Liz Morgan reported on the finances for 2012.  She pointed out 2013/14 would be a bumper year for subscriptions as the collection of subs had been streamlined into years 2013 and 2016. She noted that the Reunion lunch would run at a loss since the expected numbers had not been forthcoming, this amount would be shown in the next account rendering. ( 67 members attended in 2009 at Castle Ashby). The figures  were received (proposed Marie Baker and Julia Jelley). Separate sheet attached to these minutes.

 

5. The proposed change to the constitution was agreed  ( proposed Julia Jelley, seconded Cherry Gibbs).

 

6. Changes to the committee were announced. Marie Baker and Liz Morgan were thanked for their service and both given a gift from the Association. Sue Sharland will rejoin as treasurer.

 

7. Ideas for Founder’s Day . Members were asked to submit ideas for stately homes, landscaped gardens that would provide a venue for our informal gatherings. National Trust properties were favoured as they usually had good cafes and members could use their passes! So far suggestions are: Waddeston Manor, Aylesbury, Blenhiem Palace, Oxford, Stowe Gardens, Stowe, and Hatfield House. The date for 2014 Founder’s Day is 14th June, the venue to be announced when research has been done.

 

The next Reunion lunch will be in London in 2015. The University Women’s Club, as previously used, will be approached. Most members who attended last time felt this was a good venue. There were 47 attendees at this gathering, although 2 did not stay for the lunch.

 

8. Guest Speaker: Roberta welcomed Kerry Baker and Karen Steele from the Overstone House Action Group. Kerry explained that she had simply fallen in love with the house and felt compelled to try and save it. The first step was to get an Options Appraisal (costing 20,000) which would report on the viability of a restoration project, or at least a “make safe” state. With this it might be possible to access various grants from The Architectural Heritage Fund. English Heritage were not really interested and she has been trying various other groups.

She and Karen have had meetings with the New Testament people and she has had considerable difficulty pinning them down to agreements. Fund –raising events have been discussed but Health and Safety Issues abound. It seems that the Church still own the 30 acres around the main house and let it for farming. The tenants in the main house, which was a sticking point for selling, are now moving out.

The Group is approaching the Lottery Fund in the hopes of getting scaffolding to shore up the worst of the deterioration around Honesty Dorm and the Senior Common Room. Local residents are very supportive, but haven’t actually become involved.

Various strategies were discussed. It was suggested that pressure be put on the owners through Daventry Council ( Rachel Booth , the Conservation Officer, is in touch with OHAG) and English Heritage. It was further suggested that members might write to the MP Brian Binley expressing concern that the building is being let to deteriorate.

Letters may also go to: The Chronicle and Echo, Northampton Life, Northampton Post and Overstone Parish Council and the Vivat Trust.

It was agreed that the committee would look into contacting the membership with bullet points that might be incorporated in a letter to all or any of the above. The Committee would supply names and addresses in the hope that the membership would write individually to express concern. It is essential the Grade 2 listed status be kept.

The letter will be forthcoming.

Roberta thanked Kerry and Karen, and they were applauded warmly for their efforts.

 

The meeting closed at 3.15pm.

NOTICE IS GIVEN:

Notice is hereby given of the Bi Annual General Meeting to be held on 12th September 2015 at 2pm, following lunch, at the University Women's Club, 2, Audley Square London W1K 1DB. The agenda for this meeting and the minutes of the previous BGM , held at Sedgebrook Hotel Chapel Brampton Northamptonshire follow.

 

 

Agenda for the Bi Annual General Meeting

Of

THE OVERSTONE ASSOCIATION

12th September 2015

 

 

University Women’s Club

Audley Sq

London

 

 

Apologies: Marie Burt ( Baldet), Joyce Peel, Louise Geary ( Chowne), Sanna Daw, Primrose Ludlow ( Palmer), Catriona Bracken( MacLeod), Susan Santos( Duffy), Elaine Ralphs, Jane Hill ( Smalley), Lorraine Lumley( Chown), Jane Swintek( Kimberley), Sue Egerton Thomas( Barker), Sue King ( Mc Gibbon),Sue Dawkins( Brown), Pat Richwald( Newton), Jayne Edmunds, Marie Baker ( Hodson), Lisa Netherton,, Jane Plumptre,Clare Conant (Madden), Rosemary Bentley

 

Minutes of the BGM 21st September 2013

 

Chairman’s Report

 

Secretary’s Report

 

Treasurer’s Report

 

Election of new Committee

 

Nominations already received: Cherry Gibbs ( Chairman)

 

                                                    Sue Dawkins ( Brown)

 

                                               

 

News of Overstone House

 

Founder’s Days

 

Future Reunions

 

A.O.B.

 

 

 

 

OVERSTONE ASSOCIATION

 

Draft Minutes of the  General Meeting 21st September 2013-held at Sedgebrook Hall, Chapel Brampton.

 

 

1. Roberta Coe welcomed the members and read through the apologies.( see Agenda)

 

2. The minutes of the last General Meeting were approved (proposed Margaret Jones and Norma Kent)

 

3. Roberta Coe gave a report of the years’ activities ( 2012/13), Keystone and Founder’s Days,  Sue Bates reported on membership (139) and success of website (2531 visits since starting). Both she and Julia Jelley ( Archivist) have been busy fielding enquiries. Viv White is taking over managing the website.

 

4. Liz Morgan reported on the finances for 2012.  She pointed out 2013/14 would be a bumper year for subscriptions as the collection of subs had been streamlined into years 2013 and 2016. She noted that the Reunion lunch would run at a loss since the expected numbers had not been forthcoming, this amount would be shown in the next account rendering. ( 67 members attended in 2009 at Castle Ashby). The figures  were received (proposed Marie Baker and Julia Jelley). Separate sheet attached to these minutes.

 

5. The proposed change to the constitution was agreed  ( proposed Julia Jelley, seconded Cherry Gibbs).

 

6. Changes to the committee were announced. Marie Baker and Liz Morgan were thanked for their service and both given a gift from the Association. Sue Sharland will rejoin as treasurer.

 

7. Ideas for Founder’s Day . Members were asked to submit ideas for stately homes, landscaped gardens that would provide a venue for our informal gatherings. National Trust properties were favoured as they usually had good cafes and members could use their passes! So far suggestions are: Waddeston Manor, Aylesbury,Blenhiem Palace, Oxford, Stowe Gardens, Stowe, and Hatfield House. The date for 2014 Founder’s Day is 14th June, the venue to be announced when research has been done.

 

The next Reunion lunch will be in London in 2015. The University Women’s Club, as previously used, will be approached. Most members who attended last time felt this was a good venue. There were 47 attendees at this gathering, although 2 did not stay for the lunch.

 

8. Guest Speaker: Roberta welcomed Kerry Baker and Karen Steele from the Overstone House Action Group. Kerry explained that she had simply fallen in love with the house and felt compelled to try and save it. The first step was to get an Options Appraisal (costing 20,000) which would report on the viability of a restoration project, or at least a “make safe” state. With this it might be possible to access various grants from The Architectural Heritage Fund. English Heritage were not really interested and she has been trying various other groups.

She and Karen have had meetings with the New Testament people and she has had considerable difficulty pinning them down to agreements. Fund –raising events have been discussed but Health and Safety Issues abound. It seems that the Church still own the 30 acres around the main house and let it for farming. The tenants in the main house, which was a sticking point for selling, are now moving out.

The Group is approaching the Lottery Fund in the hopes of getting scaffolding to shore up the worst of the deterioration around Honesty Dorm and the Senior Common Room. Local residents are very supportive, but haven’t actually become involved.

Various strategies were discussed. It was suggested that pressure be put on the owners through Daventry Council ( Rachel Booth , the Conservation Officer, is in touch with OHAG) and English Heritage. It was further suggested that members might write to the MP Brian Binley expressing concern that the building is being let to deteriorate.

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